ConferencePhotoVideo Request a quote

Conference crews that travel to you

Your event is not in one of our home cities? The crew comes to the venue.

Request a travel quote Chicago crewAustin crew
A full hotel ballroom of attendees facing a lit stage and screen
09:30 Opening sessionTravel crew
Sheet 01 / Run of show

A travel conference day

An example. The crew arrives early, walks the venue, then works your actual schedule.

Run of showTravel day / Example
  1. Day -1 Crew travels and walks the venue Arrive the day before, check rooms, power and the booth spot Crew
  2. 07:30 Load-in and room check Dock, elevators and room access confirmed before doors Crew
  3. 08:30 Registration Arrivals, badge pickup, signage at each entrance Photo
  4. 09:30 Opening session Stage, speaker, the full room from the back PhotoVideo
  5. 11:00 Breakouts Panels and Q&A, covered room by room PhotoVideo
  6. 13:30 Headshot booth, between sessions The same backdrop and light setup we run at home Booth
  7. 17:30 Reception Networking and the closing group moments Photo

Times are an example. Your crew plan follows your actual schedule.

Sheet 02 / Travel coverage

The same plan, in your city

Our crews are based in Chicago and Austin. When your conference is somewhere else, they travel to the event and work it the way they work at home.

That means the same run-of-show planning, the same headshot booth setup on one backdrop, and photo and video on one schedule. Travel and lodging are quoted with the job.

Book early. Travel needs dates held on our side before and after your event.

What we need from you

  • The city and the venue
  • Your event dates
  • Your run of show, even a draft
  • The load-in window and booth location
  • Which services you want: photography, booth, video
Sheet 03 / Coverage

What the crew brings

A wide view of a general session, two speakers on a stage and long rows of tables
A crowded expo floor with attendees browsing between booths
A speaker gesturing at a podium on a dark stage
Two attendees with lanyards posing together at a networking break
Attendees in conversation at a roundtable, one speaking into a microphone
Two attendees at a sponsor table in a bright expo hall
Sheet 04 / Questions

Travel questions

Can you cover a conference in a city that is not listed?

Send us the city, venue and dates. We will tell you whether we can staff it, and quote travel with the job.

How is travel priced?

Travel and lodging are quoted with the job, alongside the crew and services. We do not list prices, so each quote reflects your actual event.

How early should we reach out?

As soon as your dates are set. Travel means holding dates on our side before and after the event, so earlier gives you more options.

Sheet 05 / Request a quote

Travel conference quote

Send the venue and city, your dates and a rough headcount. A draft run of show helps.

  1. You send the basics
  2. We reply with questions about your run of show
  3. You get a quote that includes travel and lodging
Services wanted

What happens next. Our reply has questions about your run of show, then a quote.