Conference photo, video and headshot booths

One crew for the keynote, the breakouts, the expo floor and the booth. Based in Chicago and Austin.

A keynote speaker standing on a dark stage beside a lit slide screen
09:00 Opening keynotePhoto + video
Sheet 02 / Run of show

Coverage, cue by cue

We work from your run of show. Here is how a typical conference day maps to what we shoot and record.

Run of showDay 1 / Example
  1. 08:00 Registration and badge pickup Arrivals, signage, the first faces in the room Photo
  2. 09:00 Opening keynote Stage, speaker, audience reaction, wide room shots PhotoVideo
  3. 10:30 Breakout sessions Panels, Q&A at the mic, slide-to-speaker coverage PhotoVideo
  4. 12:00 Expo floor and sponsor booths Booth traffic, demos, the sponsor moments you owe them Photo
  5. 13:30 Headshot booth, between sessions One backdrop, one lighting setup, the same look for every attendee Booth
  6. 15:00 Speaker and attendee interviews Short on-camera conversations for your recap Video
  7. 17:30 Closing reception and group photo Networking, celebration, the whole-room group frame Photo

Times are an example. Your crew plan follows your actual schedule.

Sheet 03 / Services

Photo, booth and video on one schedule

Book one or all three. They share one run of show, so nothing is double-booked at the same cue.

Photo

Conference and event photography

Photographers who work a ballroom the way the room is actually run: low light, fast stage changes, a crowd that will not hold still.

  • Keynotes and main stage
  • Breakouts and panels
  • Expo floor and sponsor booths
  • Networking and receptions
  • Group photos
A speaker mid-talk on a dark stage with warm curtain lighting
Booth

Headshot booth

A staffed headshot station set up on site, on one consistent backdrop. Every attendee gets the same backdrop, light and framing, so the set reads as one.

  • One backdrop, one look, all day
  • Sits in the foyer, the expo hall or a side room
  • Works between sessions, so no one skips a talk

See the headshot look

Example headshot 1 on a standard gray backdrop Example headshot 2 on a standard gray backdrop Example headshot 3 on a standard gray backdrop Example headshot 4 on a standard gray backdrop Example headshot 5 on a standard gray backdrop Example headshot 6 on a standard gray backdrop
Video

Video

Video that follows the same run of show as the photographers, so the recap and the stills tell the same story.

  • Session recording
  • Recap and highlight reels
  • Speaker and attendee interviews
Three panelists seated on stage, one holding a microphone and gesturing
Sheet 04 / Headshot booth

One backdrop, one look

Headshots on our standard gray backdrop, the same setup the booth uses.

Your attendees get headshots that look like one set, not a pile of selfies and old profile pictures. The booth is staffed, so people line up, step in and step out.

Throughput
20 to 25 per hour
Backdrop
One, consistent
Light and framing
Same for everyone
Setup
On site

Add a booth to your quote

Example headshot 1 on a standard gray backdrop Example headshot 2 on a standard gray backdrop Example headshot 3 on a standard gray backdrop Example headshot 4 on a standard gray backdrop Example headshot 5 on a standard gray backdrop Example headshot 6 on a standard gray backdrop Example headshot 7 on a standard gray backdrop Example headshot 8 on a standard gray backdrop Example headshot 9 on a standard gray backdrop Example headshot 10 on a standard gray backdrop Example headshot 11 on a standard gray backdrop Example headshot 12 on a standard gray backdrop

Standard gray backdropSame light, same framing

Sheet 05 / Coverage

From the floor

Sheet 06 / Request a quote

Tell us about your conference

Send what you know. Dates, venue and rough headcount are enough to start.

  1. You send the basics
  2. We reply with questions about your run of show
  3. You get a quote for the crew and services you need
Services wanted

What happens next. Our reply has questions about your run of show, then a quote.