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Austin conference photo and video

An Austin crew for your sessions, expo hall, headshot booth and after-hours events.

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A dim ballroom of seated attendees facing a stage and projection screens
09:00 Opening sessionAustin crew
Sheet 01 / Run of show

An Austin conference day

An example for a spring conference that ends outdoors. We rebuild it from your actual schedule.

Run of showDay 1 / Example
  1. 08:00 Registration and badge pickup Early arrivals before the spring crowd fills the lobby Photo
  2. 09:00 Opening session Welcome, keynote, audience from the aisle PhotoVideo
  3. 10:30 Headshot booth opens Runs between sessions, indoors on a controlled backdrop Booth
  4. 12:00 Lunch and expo hall Sponsor tables, demos, conversations at the tall tables Photo
  5. 14:00 Panels and speaker interviews Stage coverage plus short on-camera interviews PhotoVideo
  6. 16:30 Sponsor demos Close coverage of live product moments Photo
  7. 18:00 Patio reception Light changes fast outdoors, so we plan around sun and shade Photo

Times are an example. Your crew plan follows your actual schedule.

Sheet 02 / Coverage area

Spring fills up early

Spring is the crunch for Austin conferences, and crews book up with it. Send dates early and we can hold a crew while your schedule settles.

Many events end on a patio or outdoors. We plan those cues around sun, shade and heat, and keep the booth inside.

We cover

  • Downtown and the convention center area
  • The Domain and North Austin
  • Round Rock
  • Georgetown and San Marcos
  • Central Texas

Photography, video and an on-site headshot booth, with the booth placed indoors between sessions.

Sheet 03 / Headshot booth

Same backdrop, same light

A staffed station with one backdrop and one lighting setup, so a whole attendee list reads as a set.

Example headshot 7 on a standard gray backdrop Example headshot 8 on a standard gray backdrop Example headshot 9 on a standard gray backdrop Example headshot 10 on a standard gray backdrop Example headshot 11 on a standard gray backdrop Example headshot 12 on a standard gray backdrop

Standard gray backdropSame light, same framing

Sheet 04 / Coverage

Sessions, tables and breaks

An attendee in a green shirt asking a question into a microphone, laptops open around him
Two attendees with lanyards posing together at a networking break
Attendees filling plates at a catering line during a break
A speaker mid-talk on a dark stage with warm curtain lighting
A full hotel ballroom of attendees facing a lit stage and screen
A keynote speaker standing on a dark stage beside a lit slide screen
Sheet 05 / Questions

Austin questions

How early should we book for a spring conference?

Spring is the busiest stretch for Austin events. Send your dates as soon as you have them, even before the schedule is final, and we will tell you what is open.

Can you cover outdoor or patio receptions in the heat?

Yes. We plan reception coverage around the sun and shade at your venue. We recommend keeping the headshot booth indoors, where the backdrop and light stay under control.

Do you cover events outside Austin city limits?

Round Rock, Georgetown, San Marcos and the rest of Central Texas are in our coverage area. Send the venue and dates and we will confirm the crew.

Sheet 06 / Request a quote

Austin conference quote

Send the venue and dates, even if the schedule is not final. Early dates let us hold a crew.

  1. You send the basics
  2. We reply with questions about your run of show
  3. You get a quote for the crew and services you need
Services wanted

What happens next. Our reply has questions about your run of show, then a quote.