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Chicago conference photo and video

A Chicago crew for your keynotes, breakouts, expo floor and headshot booth.

Request a quote for Chicago Event in Austin instead
A wide view of a general session, two speakers on a stage and long rows of tables filled with attendees
09:30 General sessionChicago crew
Sheet 01 / Run of show

A Chicago conference day

An example for a multi-floor convention hotel. We rebuild it from your actual schedule.

Run of showDay 1 / Example
  1. 07:30 Load-in and dock check Confirm dock, elevator and room access before doors open Crew
  2. 08:30 Registration across the lobby Arrivals, badge pickup, signage at each entrance Photo
  3. 09:30 General session, main ballroom Stage, speakers, the full room from the back PhotoVideo
  4. 11:00 Breakouts on two floors One photographer per floor so no room goes uncovered PhotoVideo
  5. 12:30 Expo hall and sponsor booths Booth traffic and sponsor moments, hall by hall Photo
  6. 14:00 Headshot booth in the foyer Set up where the foot traffic already passes Booth
  7. 17:00 Reception in the next building Coverage moves with the crowd Photo

Times are an example. Your crew plan follows your actual schedule.

Sheet 02 / Coverage area

Built for big convention hotels

Chicago conferences tend to spread across ballrooms, floors and sometimes buildings. We plan coverage by wing and floor, so each space has someone assigned before doors open.

Winter load-in matters here. Give us the dock window and we build the crew's arrival around it.

We cover

  • The Loop and River North hotels
  • The McCormick Place area
  • Rosemont and O'Hare convention hotels
  • Oak Brook and Schaumburg suburbs
  • The rest of Chicagoland

Photography, video and a headshot booth that fits a convention-hotel foyer or expo hall, at roughly 20 to 25 attendees per hour.

Sheet 03 / Headshot booth

One backdrop, one look

Headshots on our standard gray backdrop, the same setup the booth uses.

Example headshot 1 on a standard gray backdrop Example headshot 2 on a standard gray backdrop Example headshot 3 on a standard gray backdrop Example headshot 4 on a standard gray backdrop Example headshot 5 on a standard gray backdrop Example headshot 6 on a standard gray backdrop

Standard gray backdropSame light, same framing

Sheet 04 / Coverage

Stage, hall and floor

Three panelists seated on stage, one holding a microphone and gesturing
An open expo hall with attendees talking around tall tables
Attendees talking with exhibitors at a branded booth table
Two co-presenters holding microphones in front of a projected slide
A speaker gesturing at a podium on a dark stage
Attendees walking toward a directional sign in a venue corridor
Sheet 05 / Questions

Chicago questions

How do you handle winter load-in at convention hotels?

Tell us the dock and load-in window when you book. We plan our arrival and equipment carry around it, so weather and a busy dock do not eat into your first session.

Our event spans more than one building. Can you cover it?

Yes. We split the run of show by building or floor, so each location has someone assigned and coverage does not depend on one person walking between them.

Do you cover suburban conference hotels?

Rosemont, Oak Brook, Schaumburg and the rest of Chicagoland are in our coverage area. Send the venue and dates and we will confirm the crew.

Sheet 06 / Request a quote

Chicago conference quote

Send the venue, dates and headcount, plus the dock or load-in window if you have it.

  1. You send the basics
  2. We reply with questions about your run of show
  3. You get a quote for the crew and services you need
Services wanted

What happens next. Our reply has questions about your run of show, then a quote.